Finance Matters

Join us as we listen in on a conversation with Urmila Bajaj, UVA's Director of Post Award, and her team, as they discuss what their department does, how their work impacts research at UVA, and how they're ultimately part of helping UVA fulfill its mission.  Thank you to Christa Albanez, Kelly Mays, Catina Seitz, Mike Priddy, Alpana Gautam, and Christine Estes for joining the conversation!   Resources Mentioned: OSP Website Post-Award Financial Management Contact OSP

Jared Lathrop, Communications Specialist for Safety & Security, joins Patty and Brandi to discuss the wide breadth of areas covered by Safety & Security at UVA.  Listen in to discover more about the services they offer and how you can be safer on Grounds.   Resources Mentioned:  Safety and Security Website: https://safetyandsecurity.virginia.edu/  Clery Reporting: https://safetyandsecurity.virginia.edu/fire-safety/clery-reporting UVAReady Mobile App:  https://safetyandsecurity.virginia.edu/mobile-safety-app/mobile-safety-apphttps://safetyandsecurity.virginia.edu/fire-safety/clery-reporting Safety Ambassadors: https://ambassadors.uvapolice.virginia.edu/about Reach out to Safety & Security:  [email protected] Resources and training: https://safetyandsecurity.virginia.edu/resources  

In this episode of "Finance Matters," hosts Brandi Van Ormer and Patty Marbury chat with Caroline Walters, head of UVA’s Records & Information Management Department, about how good records management saves time, money, and resources. Caroline explains how well-organized records make information easy to find and accessible to the right people, while formal retention policies simplify audits and reduce legal risks. She also shares how effective records management preserves the University’s historical records, helps eliminate unnecessary duplicates, and frees up space. Don’t underestimate the power of a well-managed system!   Resources Mentioned:  Carruthers Hall Cleanup Story RIM'S Website / RIM's Training Resources / More about URMA Contact RIM: [email protected]  Just for fun:  The Lord's Release

What's the difference between UVA's Audit & Compliance department and UVAFinance's Compliance Team?  What do they do, how do they work with people across Grounds, and how can we best work with them?  Carolyn Saint and Gary Nimax from Audit & Compliance, along with JJ Sullivan and Christine Kennedy-Tyburski of UVAFinance Compliance, join Patty and Brandi to give answers and insights into these two vital functions.    Resources Mentioned:  Staff Senate Podcast Office of Audit and Compliance website  Audit Charter Compliance Charter For the UVA Compliance Helpline, online reporting mechanism, and the Commonwealth's Fraud, Waste, and Abuse Hotline and online form:  https://audit.virginia.edu/resources-and-references  UVA Compliance Helpline and Subject-Specific Reporting Portals What are Internal Controls? Compliance Network Seven Elements of an Effective Compliance Program UVA Policy Directory GOV-002:  Reporting and Investigation of Fraudulent Transactions GOV-003: University Institutional Compliance Program for Adherence to Federal, State, and Other Regulations FIN-036: Signatory Authority for Executing University Contracts Office of State Inspector General for VA Audit Two-Year Plan (from June 2024 BOV Meeting - scroll to "Meeting Documents" at the bottom of the page) UVA Code of Ethics for Faculty & Staff COSO Framework Resources:  https://www.coso.org/_files/ugd/3059fc_77d5d0f3d569439990b170bd3b909d7e.pdf https://www.coso.org/guidance-on-ic https://www.auditboard.com/blog/coso-framework-fundamentals/

Amanda Meares and Reshma Gali, UVAFinance's staff senators, drop by to talk about the importance of Staff Senate and how the UVAFinance Team can interact with them to everyone's benefit.     Resources Mentioned:   Staff Senate Website: https://staffsenate.virginia.edu/  Form to share feedback: https://staffsenate.virginia.edu/contact-us