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Fix My Business

B. Scott Todd

Details

Business problems feel overwhelming because you're trying to fix everything at once. Fix My Business cuts through the noise by answering one real question per episode—giving you clarity, a clear diagnosis, and one action you can take this week. Hosted by author and entrepreneur Scott Todd, this show isn't about theory or motivation. It's about solving the actual problems that keep business owners stuck: revenue up but profit down, marketing that doesn't work, chaos that won't stop, and the constant feeling that you're one step behind. Scott left a Fortune 300 VP role to build multiple seven-figure companies. His book, Fix This Next for Real Estate Investors (releasing January 2026), introduced the Investor Priority Pyramid (IPP)—a framework for knowing exactly what to fix next when everything feels urgent. Now, he's bringing that same diagnostic approach to business owners across every industry. What makes this show different: Every episode starts with a real question from a real business owner. Scott diagnoses the actual problem (not the surface symptom), explains why it's happening, and gives you one clear move to make progress this week. No 10-step plans. No vague advice. Just: here's what's wrong, here's why, here's what to do. You'll learn how to: -Identify the real problem hiding underneath the chaos -Use frameworks like the Investor Priority Pyramid (IPP), the Survival Trap, and the Scaling Trap to understand where you're stuck -Fix margin erosion, cash flow issues, and operational breakdowns -Build systems that let your business run without running you -Move from grinding for revenue to printing profit Scott's background spans over three decades in corporate leadership (Fortune 300 executive in IT, operations, and finance) and entrepreneurship (Landmodo, Passion IT Group, and other ventures). He thinks like an operator, not a guru. His frameworks—IPP, the Freedom Number Formula, ACRE, and the DREAMS Framework—translate complex strategy into simple, repeatable actions. This show is for: -Business owners working harder but taking home less -Entrepreneurs stuck in the Survival Trap (revenue grows, chaos grows faster) -Operators who want clarity on what to fix first when everything feels broken -Anyone tired of motivational advice who wants tactical, diagnostic problem-solving Each episode includes: -The Question: A real problem from a real business owner -The Diagnosis: What's actually wrong (the thing you can't see on your own) -The Action: One move you can make this week to fix it If you're ready to stop guessing and start fixing, this is your show. Scott Todd is an entrepreneur, real estate investor, and author of Fix This Next for Real Estate Investors (January 2026). He's the creator of the Investor Priority Pyramid™ and the Freedom Number™ framework. Through his companies, writing, and this podcast, he helps business owners escape overwhelm and build businesses that operate without consuming their lives. Learn more at ScottTodd.net.

Recent Episodes

OCT 1, 2026
I'm Testing an AI Bookkeeper Against My CPA. Here's the Setup.
For the month of September, Scott has been running an AI bookkeeping agent in parallel with his existing accounting system and team. Nothing has been cut over. At month end, he's comparing both sets of financials. The setup, in five steps: Bank feed. BankSync.io (~$7/month) pulls daily transactions from connected accounts via Plaid. Daily ingest. At 8am, Stu — Scott's bookkeeping agent — grabs the prior day's transactions, filters out anything already processed, and ingests what's new. The queue. New charges wait to be categorized. Nothing posts automatically. Human confirmation. Stu proposes a category and the rule it believes applies. Scott confirms or corrects. Only then does it post to the ledger. Portability backup. The ledger copies to Dropbox, so the books can move to whatever agent platform comes next. The rule: The agent doesn't spend money and doesn't post anything unconfirmed. A second test inside the test: Grok recently released a Grok Finance plugin with read-only bank access — also via Plaid. Scott is comparing it against BankSync to see if both produce the same result, since Grok Finance is free. On the CPA question: The accounting team isn't going away. The CPA still oversees the work. The question is whether the low-level coding work can move, freeing people for higher-value work. Currently running three companies through the system. More advanced land-investing accounting is being tested separately — Accounting for Land Investors students should watch their class LMS. Before you try this: Vet any repo you connect to your financial data. Check the maintainer, the update history, and what the code does with your information. Got a business question? Ask Scott here: scotttodd.net/ask
11 MIN
SEP 22, 2026
Another New AI Agent Dropped. Here's the One Thing It's Actually Good At
Meta released a new AI agent framework called Muse. There will probably be another one next week, and another the week after. If you try to rebuild your business around every new agent, you'll get whiplash and never get traction. Scott's approach: Don't chase them. Learn what each one is good at, and use it for that. What Muse does well: It's tightly integrated with Facebook and Instagram. Scott gave it a link to a Chipley, Florida property on Landmodo (0.66 acres, owner financed, $200 down, $229/month). Muse pulled the photos and details, drafted a Facebook Marketplace listing, and asked for approval before posting. What Muse doesn't do: It's a single "God mode" agent. You can't build multi-agent workflows the way you can with Grokbot or Hermes. The bigger opportunity: Connect Facebook Messenger, then have Muse check for new messages every 30 minutes during business hours and auto-reply with your next step, like a link to your website. Coming up: Scott plans to have his Grokbot agents hand new listings to Muse automatically, and he'll map that workflow out on a future episode. The takeaway: Check out Muse if you sell on Facebook Marketplace. But don't build your whole business on it. Got a business question? Ask Scott here: scotttodd.net/ask
13 MIN
SEP 17, 2026
I Was Frustrated. Turns Out I Was in the Wrong Seat
Dan Sullivan told Scott that in fifty years of working with entrepreneurs, he'd never seen someone with the wrong business. What he saw over and over was someone in the wrong seat, doing the wrong job. What if being stuck isn't a business problem? Scott took two assessments — Kolbe and Working Genius. Neither is a sponsor. He's just a customer. Kolbe (Scott is 7-3-7-3): High Fact Finder. Low Follow Thru. High Quick Start. Low Implementor. Translation: wired to research and start things, then hand them off. Not wired to finish them. The reframe: When you don't know this about yourself, you beat yourself up for being who you are. When you do know it, you stop trying to rewire yourself and start filling the gaps — with people, or with AI. Working Genius (Scott is Invention + Discernment): Shows where you fit in a workflow. Six geniuses. Two are your strong suit. Scott's missing piece: Tenacity. Which is exactly what Kolbe said too. The team application: Scott ran assessments across his team. Suddenly he could see who was in the right spot and who was underutilized. (Callback to Episode 75 — talented people in the wrong positions.) The Training Council: Scott's IT training department is run by two people. Their assessments showed they were missing Wonder and Discernment. So Scott built a five-person training council to cover every genius area — pulling in his head of IT for Wonder and himself for Discernment. The swap: Scott found someone in marketing with the same profile as him. Now when Scott travels or speaks, that person covers Discernment. The business doesn't stop. The warning: Assessments aren't a personality horoscope and they aren't an excuse. "I don't do paperwork because it's my weakness" doesn't cut it. These are diagnostics for workflow design. The cost: About $80 per person for both. Start with Working Genius (~$25) — it gives you a visual map of where people fit. Coming soon: Scott's team is building their own assessment. Still in R&D. Listeners get a gift when it's ready. Got a business question? Ask Scott here: scotttodd.net/ask
15 MIN
SEP 10, 2026
Meet My AI Team: 18 Agents Running My Business
Last week: 9 use cases for AI agents. This week: the actual Grokbot agents Scott runs, by name and role. The principle: Each agent does one thing. One specialized task. Over and over. The agents: Simon (chief of staff), Lois Lane (daily brief), Lloyd (email manager), Sue (paralegal), Reed (researcher), Avi (video summarizer), Curtis (bridge to Hermes data), Pat (payroll), Walter (scheduling), Cindy (speaking/PR packages), Bob (developer), Tess (UI review), Stu (shadow bookkeeping), Chuck (IT), Vanessa (graphic designer), Ada (address changes), Pip (Python scripts), Drew (month-end close). Highlights: Lloyd filters junk email 5-6x/day, archives "got it" replies, surfaces urgent items Sue fills PDFs, reviews contracts, prepared entity conversion documents Curtis has the "secret handshake" with Hermes for internal data access Vanessa is A/B testing thumbnails against a human designer—and winning Stu is running shadow books alongside the CPA Workflow design: Scott is mapping his businesses from scratch—"If I were to design this today with AI built in, how would it look?" The book: Think First, Then Automate. September 2027. With the publisher now. The closer: "The winners won't be companies with the most AI agents. They'll be the ones who build the team to be most effective with AI and humans." Got a business question? Ask Scott here: scotttodd.net/ask
20 MIN
SEP 1, 2026
9 Ways I'm Using AI Agents Across My Businesses
Scott and his team are using AI agents across multiple businesses. Here are the nine use cases: 1. Data Analysis: AI agents pull data from multiple sources, calculate metrics, identify trends. Most small businesses don't have data analysts. Now they can. 2. Revenue/Financial Analyst: Daily revenue calculations, transaction reconciliation, refund trend analysis, investment return evaluation. Paired with a human who reviews daily. 3. Business Operations Assistant: Reduces operational load. Example: finishing a studio recording kicks off file downloads, editor notifications, and workflow—all triggered by telling the agent "this is done." 4. Billing Investigations: AI reviews billing records and catches human errors. Found thousands of dollars in improper billing. Revenue recovery. 5. Automation Builder: Builds internal tools and scripts. Example: studio background auto-switches based on what Scott is recording. 6. Automation Supervisor: Daily 6 PM review of all automations. If something broke and didn't self-correct, the supervisor investigates, fixes it, and reruns it. Prompt: "You work for a self-improving organization. When something fails, it is your job to fix it." 7. Research/Due Diligence: Market research, property due diligence, historical records. "You'd be amazed at how much due diligence can be done by AI." 8. Customer Support (Tier 1): Drafts responses within defined rules. 90% confidence threshold—below that, escalate to a human. Never sends without review. 9. Customer Analysis: Before any call or email, the agent examines the full customer picture—email history, billing, meeting notes, last human touchpoint. Enables deeper conversations. The $80K story: An employee left. Management said: "Give us $20K for AI tools and we can augment her work." It's happening. The principle: Every use case pairs AI with a human. "It's never the AI running rampant. It's a true partnership." Got a business question? Ask Scott here: scotttodd.net/ask
17 MIN